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EMMANUEL
FELLOWSHIP CHURCH
CODE OF REGULATIONS
REVISED: OCTOBER 17, 1999
ARTICLE
I. NAME
THE NAME OF THIS CHURCH SHALL BE "EMMANUEL FELLOWSHIP CHURCH."
ARTICLE
II. PURPOSE AND FUNCTION
THE OBJECT OF THIS CONGREGATION SHALL BE TO ESTABLISH AND MAINTAIN A CHURCH
FOR THE INSTRUCTION AND PROMOTION OF CHRISTIANITY; FOR THE INTELLECTUAL,
MORAL, AND SPIRITUAL DEVELOPMENT AND IMPROVEMENT OF HUMANKIND;
FOR THE PROMOTION OF HARMONY, MENTAL HEALTH, AND HAPPINESS OF HUMANKIND;
AND TO PROMOTE GROWTH IN CHRISTIAN CHARACTER. IT SHALL BE THE AIM OF THIS
CHURCH TO BE AN AGENT OF GOD FOR BRINGING ALL PEOPLE TO A MORE COMPLETE
KNOWLEDGE OF JESUS CHRIST AS SAVIOR AND LORD AND TO PROVIDE FELLOWSHIP
FOR ALL THOSE WHO COME WITHIN ITS DOORS. THE GOAL OF THIS CHURCH SHALL
BE TO REACH OUT TO HELP AND PROVIDE FOR PEOPLE IN NEED IN EVERY WAY POSSIBLE.
ARTICLE
III. MEMBERSHIP
A. QUALIFICATIONS
PERSON DESIRING MEMBERSHIP IN THIS CHURCH SHALL MEET THE FOLLOWING QUALIFICATIONS:
1. SHALL HAVE ATTENDED SIX SUNDAY WORSHIP SERVICES
WITHIN A NINETY DAY PERIOD, NOT NECESSARILY CONSECUTIVELY.
2. SHALL HAVE BEEN BAPTIZED THROUGH THIS OR ANOTHER
CHURCH.
3. SHALL HAVE READ AND ACKNOWLEDGED A COPY OF
THIS CHURCH'S CODE OF REGULATIONS.
4. SHALL HAVE EXPRESSED THEIR WISH TO THE PASTOR
OF THE CHURCH TO BECOME A MEMBER .
5. TO MAINTAIN VOTING PRIVILEGES, MEMBERS MUST
BE AT LEAST 18 YEARS OF AGE, AND SHALL ATTEND ONE SUNDAY WORSHIP
SERVICE WITHIN A THIRTY DAY PERIOD. ATTENDANCE REQUIREMENTS ARE
SUBJECT TO AN EXCEPTION CLAUSE WHICH INCLUDES EXTENDED ILLNESS,
EXTENUATING WORK SCHEDULES, ETC. THESE CIRCUMSTANCES
WHICH MAY PREVENT ATTENDANCE AS REQUIRED WILL BE EXAMINED
ON AN INDIVIDUAL BASIS AND REQUEST MADE FOR VERIFICATION AS NEEDED.
IT WILL BE THE MEMBER'S RESPONSIBILITY TO NOTIFY PASTOR OR THE SECRETARY
OF THE EXTENUATING CIRCUMSTANCES. THE PASTOR OR THE
SECRETARY WILL COMMUNICATE KNOWLEDGE OF THE SAME TO THE TRUSTEES
AND OFFICERS AS NEEDED AND AS APPROPRIATE. THE LOSS OF VOTING PRIVILEGES
DUE TO FAILURE TO MEET STATED QUALIFICATIONS MAY BE REGAINED
SIMPLY BY MEETING THE REQUIREMENT STATED ABOVE IN ARTICLE III SECTION
A-1.
B.
THE PASTOR OR A DEACON WILL COUNSEL PERSONS DESIRING TO BECOME MEMBERS
AS TO THE OBJECTIVES, GOALS, AND THE CODE OF REGULATIONS OF THIS CHURCH.
AFTER SAID COUNSELING, ALL NEW MEMBERS WILL BE RECEIVED AT A SERVICE
OF AFFIRMATION.C. CAUSE FOR REMOVAL
1. NOT ATTENDING A CHURCH SERVICE OR CONTACTING
THE CHURCH WITHIN A ONE YEAR PERIOD WOULD CAUSE THE
MEMBER TO BE PLACED ON AN INACTIVE STATUS.
2. ACTION THAT MAY BE DELETERIOUS TO THE CHURCH
OR THAT MAY BRING IT INTO DISREPUTE.
D. PROCEDURE FOR REMOVAL
1. A VOTING MEMBER MAY REQUEST A SPECIAL MEETING
OF THE CONGREGATION FOR THE REMOVAL OF A MEMBER/MEMBERS.
THE REQUEST WILL BE IN WRITING TO AN OFFICER OF THE
CHURCH STATING THE REASON(S) FOR THE REMOVAL OF THE
MEMBER/MEMBERS. THE OFFICERS WILL THEN CONSIDER THE REQUEST AND
DETERMINE IF A MEETING IS DEEMED NECESSARY.
2. IF PROBABLE CAUSE FOR A MEETING IS FOUND BY THE
OFFICERS, THE PERSON WILL PROMPTLY BE TALKED
TO BY TWO OR THREE OF THE FOLLOWING : "PASTOR, TRUSTEE, DEACON,
OR OFFICER " ( NOT TO INCLUDE THE PERSON WHO MADE THE COMPLAINT
) IN AN ATTEMPT TO CORRECT THE PROBLEM.
3. IF A SPECIAL MEETING IS DEEMED NECESSARY, IT WILL
BE HELD THE SUNDAY FOLLOWING A TWO WEEK NOTIFICATION
PERIOD.
4. TWO WEEKS PRIOR TO SAID MEETING CALLED FOR REMOVAL
OF A MEMBER SAID PERSON SHALL BE NOTIFIED OF
SAME IN WRITING. TWO WEEKS PRIOR TO SAID MEETING, ALL
VOTING MEMBERS SHALL RECEIVE WRITTEN NOTIFICATION OF SAME
BY THE SECRETARY.
5. A QUORUM CONSISTING OF A SIMPLE MAJORITY OF ALL
VOTING MEMBERS OF EMMANUEL FELLOWSHIP CHURCH
MUST BE PRESENT AT SAID MEETING TO REMOVE A MEMBER.
6. A SIMPLE MAJORITY VOTE OF THE QUORUM IN FAVOR
OF REMOVAL MUST OCCUR TO REMOVE A MEMBER .
ARTICLE
IV. TRUSTEES
A. ELECTION AND TENURE
1. THE VOTING TRUSTEES SHALL BE A MINIMUM OF
FIVE. THE MINISTER SHALL CAST A VOTE TO BREAK A TIE.
2. THE TRUSTEES MUST BE VOTING MEMBERS OF THE
CHURCH, DULY ELECTED BY THE CONGREGATION, AND HAVE
THE NECESSARY CAPABILITIES FOR THIS POSITION.
3. THE TRUSTEES SHALL SET FEES AND REGULARLY UPDATE
APPROPRIATE FEES, AND POLICIES YEARLY ON THE USE OF
THE CHURCH ( HOLY UNIONS, SOCIAL HALL USE, OR OTHER
ACTIVITIES THAT INVOLVE USE OF THE CHURCH) AND SET FEES SHALL BE
KEPT ON FILE AND AVAILABLE FOR REVIEW. NO FEES ARE TO BE CHARGED
TO VOTING MEMBERS. THE PASTOR SHALL SET
HIS/HER OWN FEES FOR CONDUCTING A HOLY UNION AND FUNERAL
SERVICES.
4. EVERY YEAR AT THE FALL CONGREGATIONAL MEETING
ONE TRUSTEE SHALL BE ELECTED FROM THE MEMBERSHIP.
THE FIRST TRUSTEE SHALL STEP DOWN TO CREATE
THIS OPEN POSITION. THE FORMER TRUSTEE MAY CHOOSE TO
SEEK RE ELECTION TO THIS VACANT POSITION
OR ANY OTHER CHURCH OFFICE. THE PERSON ELECTED SHALL
BE ADDED AS THE LAST TRUSTEE.
5. THOSE WISHING TO SERVE IN THE CAPACITY OF
TRUSTEE AND WISHING TO RUN FOR ELECTION SHALL MAKE THEIR WISHES KNOWN
TO THE NOMINATING COMMITTEE PRIOR TO SAID ELECTION. IF THERE ARE
NO PREVIOUSLY DECLARED CANDIDATES, ONLY THEN WILL NOMINATIONS BE
ACCEPTED FROM THE FLOOR PERSONS NOMINATED IN THIS MANNER MUST BE PRESENT
TO ACCEPT OR DECLINE THE NOMINATION.
6. IN THE EVENT OF WRITTEN RESIGNATION, DEATH,
OR REMOVAL OF A SERVING TRUSTEE, AN ELECTION SHALL BE HELD TO FILL
SAID VACANCY. THE PERSON ELECTED SHALL BE ADDED TO THE END OF THE
LIST OF TRUSTEES. THIS ELECTION SHALL BE CONDUCTED AT THE
NEXT REGULAR MEETING OF THE CONGREGATION.
7. A QUORUM WILL BE THE MAJORITY OF THE VOTING TRUSTEES
IN OFFICE AND WILL BE REQUIRED BEFORE ANY ACTION MAY BE TAKEN OR VOTING
HELD.
8. TRUSTEES SHALL MEET AS DEEMED
NECESSARY. MEETINGS OF THE TRUSTEES MAY BE CALLED BY ANY TRUSTEE
OR OFFICER OF THE CONGREGATION. NOTICE OF SAID MEETING SHALL BE
GIVEN TO ALL TRUSTEES AT LEAST ONE WEEK IN ADVANCE OF SUCH
MEETINGS.
9. ALL TRUSTEES SHALL HAVE ATTENDED ONE SUNDAY SERVICE
WITHIN A THIRTY DAY PERIOD TO RETAIN THEIR POSITION AS TRUSTEE.
ATTENDANCE REQUIREMENTS ARE SUBJECT TO AN EXCEPTION CLAUSE WHICH
INCLUDES EXTENDED ILLNESS, EXTENUATING WORK SCHEDULES, ETC. THESE
CIRCUMSTANCES WHICH MAY PREVENT ATTENDANCE AS REQUIRED WILL BE EXAMINED
ON AN INDIVIDUAL BASIS AND REQUEST MADE FOR VERIFICATION AS NEEDED. THE
PASTOR OR THE SECRETARY WILL COMMUNICATE KNOWLEDGE OF THE SAME TO THE
TRUSTEE'S AND OFFICERS AS NEEDED AND AS APPROPRIATE. IT WILL BE
THE TRUSTEES RESPONSIBILITY TO NOTIFY THE PASTOR OR THE SECRETARY
OF THE EXTENUATING CIRCUMSTANCES.
10. NO PERSON SHALL SERVE AS BOTH TRUSTEE AND OFFICER.
11. THERE SHALL BE NO MORE THAN ONE TRUSTEE FROM ANY
HOUSEHOLD OR COUPLE.
12. HONORARY, LIFE TIME TRUSTEESHIP (NON-VOTING) IS
HEREBY AWARDED TO LOUIS ROZMAN, WALT BROWN, CHUCK PAHON, BRIAN CLARK,
PAUL REISS IN RECOGNITION OF THEIR SIGNIFICANT SUPPORT AND LEADERSHIP
WITHIN THIS CHURCH.
B. DUTIES
1.THE CORPORATE POWERS OF THE CHURCH ARE VESTED
IN THE TRUSTEES. THEY SHALL OVERSEE ALL FUNCTIONS OF THE CHURCH
AND SHALL BE THE FINAL AUTHORITY OF THE CHURCH, BUT WILL DELEGATE
DAY TO DAY OPERATIONS TO THE CHURCH COUNCIL TO PERFORM ON A REVOCABLE
BASIS.
2. THE TRUSTEES SHALL REVIEW THE CODE OF REGULATIONS
OF THE CHURCH AS TIME AND EVENTS DICTATE AND AFTER SAID REVIEW, PRESENT
TO THE BY-LAWS COMMITTEE ANY CHANGES OR ADDITIONS THEY MAY FEEL APPROPRIATE
OR INDICATED FOR FUTURE ACTION.
3. IN THE EVENT OF A PASTORAL VACANCY OR THE NEED FOR
AN ADDITION TO PASTORAL OFFICES, THE TRUSTEES SHALL ACT AS A SEARCH COMMITTEE
TO SEEK SAID REPLACEMENT AND/OR ADDITION. THEY SHALL AFTER SAID
SEARCH PRESENT THE PROSPECTIVE CANDIDATE TO THE CONGREGATION FOR
THEIR APPROVAL. IT SHALL TAKE A SIMPLE MAJORITY OF THE MEMBERS OF THE
CONGREGATION TO AFFIRM SAID CANDIDATE.
4. SIXTY DAYS PRIOR TO ANY ELECTION, TRUSTEES WILL
FORM AND ACT AS A NOMINATING COMMITTEE WHICH WILL CONSIST OF AT LEAST
THREE TRUSTEES FOR PURPOSES OF SELECTING CANDIDATES AND ESTABLISHING A
BALLOT FOR SAID ELECTION.
C. CAUSE FOR REMOVAL
1. NOT ATTENDING A CHURCH SERVICE WITHIN THE REQUIRED
THIRTY DAY TIME PERIOD (SEE PREVIOUSLY OUTLINED ATTENDANCE REQUIREMENTS
AND EXCEPTION CLAUSE).
2. MALFEASANCE, MISFEASANCE, OR NONFEASANCE IN OFFICE.
3. ACTIONS THAT MAY BE DELETERIOUS TO THE CHURCH OR
THAT MAY BRING IT INTO DISREPUTE.
D. PROCEDURE FOR REMOVAL
1. A VOTING MEMBER MAY REQUEST A SPECIAL MEETING
OF THE CONGREGATION FOR THE REMOVAL OF A TRUSTEE/TRUSTEES.
THE REQUEST WILL BE IN WRITING TO AN OFFICER OF THE CHURCH STATING THE
REASON(S) FOR THE REMOVAL OF THE TRUSTEE/TRUSTEES. THE OFFICERS WILL THEN
CONSIDER THE REQUEST AND DETERMINE IF A MEETING IS DEEMED NECESSARY
2. IF PROBABLE CAUSE FOR A MEETING IS FOUND BY THE OFFICERS,
THE PERSON WILL PROMPTLY BE TALKED TO BY TWO OR THREE OF THE FOLLOWING
: "PASTOR, TRUSTEE, DEACON, OR OFFICER " ( NOT TO INCLUDE THE
PERSON WHO MADE THE COMPLAINT ) IN AN ATTEMPT TO CORRECT THE PROBLEM.
3. IF A SPECIAL MEETING IS DEEMED NECESSARY, IT WILL
BE HELD THE SUNDAY FOLLOWING A TWO WEEK NOTIFICATION PERIOD.
4. TWO WEEKS PRIOR TO SAID MEETING CALLED FOR REMOVAL
OF A TRUSTEE SAID PERSON SHALL BE NOTIFIED OF SAME IN WRITING. TWO WEEKS
PRIOR TO SAID MEETING, ALL VOTING MEMBERS SHALL RECEIVE WRITTEN NOTIFICATION
OF SAME BY THE SECRETARY.
5. A QUORUM CONSISTING OF A SIMPLE MAJORITY OF ALL
VOTING MEMBERS OF EMMANUEL FELLOWSHIP CHURCH MUST BE PRESENT AT SAID MEETING
TO REMOVE A TRUSTEE.
6. A SIMPLE MAJORITY VOTE OF THE QUORUM IN FAVOR
OF REMOVAL MUST OCCUR TO REMOVE A TRUSTEE.
ARTICLE
V. MINISTER/PASTOR
A. SELECTION AND TENURE
1. IN THE EVENT OF A VACANCY THE BOARD OF TRUSTEES
WILL SELECT A CANDIDATE FOR MINISTER AS OUTLINED IN ARTICLE IV,
SECTION B-3.
2. THE MINISTER WILL BE A PAID EMPLOYEE OF THE CHURCH.
3. THE MINISTER WILL BE SUBJECT TO A ONE YEAR RENEWABLE
CONTRACT, NEGOTIATED ONE MONTH PRIOR TO THE ANNIVERSARY DATE OF
HIRE BY THE BOARD OF TRUSTEES, WHICH WILL INCLUDE, BUT IS NOT LIMITED
TO THE FOLLOWING:
A. DUTIES.
B. RATE OF PAY AND OTHER COMPENSATIONS.
C. VACATION TIME,
MEDICAL LEAVE AND PERSONAL TIME.
D. ANY OTHER NEGOTIABLE
ITEMS WHICH THE BOARD OF TRUSTEES DEEMS
NECESSARY.
4. THE MINISTER WILL BE A MEMBER OF THE CHURCH,
BUT CAN NOT HOLD ANY ELECTED OFFICES,(TRUSTEE, OR OFFICER).
A. EXCEPTION CLAUSE:
1)
IN THE ABSENCE OF THE CHAIRPERSON THE MINISTER SHALL
PRESIDE
AT THE CONGREGATIONAL MEETING’S.
2)
THE MINISTER WILL BE A MEMBER OF THE BUDGET COMMITTEE.
3)THE
MINISTER WILL BE A MEMBER OF THE WORSHIP COMMITTEE.
B. DUTIES
1)
LEAD WORSHIP ON SUNDAY MORNING
2)
TRAIN AND ORGANIZE DEACONS AS SPIRITUAL LEADERSHIP TEAM
3)
MODEL A CHRISTIAN SPIRITUAL JOURNEY
4)
PRAY FOR THE CONGREGATION
5)
TEACH NEW MEMBERS CLASS AS NEEDED
6)
PROVIDE SPIRITUAL RITUALS/SERVICES AS NEEDED
7)
ASSIST DEACONS WITH VISITATION OF MEMBERSHIP IN GENERAL AND
THOSE
IN NEED SPECIFICALLY
8)
ASSIST MEMBERSHIP/OUTREACH COMMITTEE WITH PR ACTIVITIES ON
BEHALF
OF EFC
9)
WRITE NEWSLETTER ARTICLES
10)
KEEP IN TOUCH WITH MEMBERSHIP
11)
SEEK TO CALL FORTH AND AFFIRM GIFTS IN MEMBERS AND
FREQUENT
VISITORS
12)
PARTICIPATE IN MEETINGS: TRUSTEES, CONGREGATIONAL, CHURCH COUNCIL, WORSHIP
COMMITTEE, FINANCE COMMITTEE, DEACONS
C. CAUSE FOR REMOVAL
1. NOT ATTENDING A CHURCH SERVICE WITHIN THE
REQUIRED THIRTY DAY TIME PERIOD (SEE PREVIOUSLY OUTLINED ATTENDANCE REQUIREMENTS
AND EXCEPTION CLAUSE).
2. MALFEASANCE, MISFEASANCE, OR NONFEASANCE IN
OFFICE.
3. ACTIONS THAT MAY BE DELETERIOUS TO THE CHURCH
OR MAY BRING IT INTO DISREPUTE.
D. PROCEDURE FOR REMOVAL
1. TWO THIRDS OF THE MEMBERS OF THE BOARD OF
TRUSTEES SHALL VOTE TO CALL A SPECIAL MEETING FOR THE REMOVAL OF THE MINISTER.
2. IF PROBABLE CAUSE FOR A MEETING IS FOUND BY THE
OFFICERS, THE PERSON WILL PROMPTLY BE TALKED TO BY TWO OR THREE
OF THE FOLLOWING : "PASTOR, TRUSTEE, DEACON, OR OFFICER "
( NOT TO INCLUDE THE PERSON WHO MADE THE COMPLAINT ) IN AN ATTEMPT
TO CORRECT THE PROBLEM.
3. IF A SPECIAL MEETING IS DEEMED NECESSARY, IT WILL
BE HELD THE SUNDAY FOLLOWING TWO WEEK NOTIFICATION PERIOD.
4. TWO WEEKS PRIOR TO SAID MEETING CALLED FOR REMOVAL
OF A MINISTER/PASTOR SAID PERSON SHALL BE NOTIFIED OF SAME IN WRITING.
TWO WEEKS PRIOR TO SAID MEETING, ALL VOTING MEMBERS SHALL RECEIVE WRITTEN
NOTIFICATION OF SAME BY THE SECRETARY.
5. A QUORUM CONSISTING OF A SIMPLE MAJORITY OF ALL
VOTING MEMBERS OF EMMANUEL FELLOWSHIP CHURCH MUST BE PRESENT AT
SAID MEETING TO REMOVE A MINISTER/PASTOR.
6. A SIMPLE MAJORITY VOTE OF THE QUORUM IN FAVOR
OF REMOVAL MUST OCCUR TO REMOVE A MINISTER/PASTOR
ARTICLE
VI DEACONS
A. SELECTION OF
1. DEACONS WILL BE RECOMMENDED BY THE PASTOR TO THE
BOARD OF TRUSTEES WHO WILL VOTE APPROVAL BY A SIMPLE MAJORITY.
2. THE PERSON WILL THEN BE CONSIDERED A DEACON IN TRAINING
FOR A PERIOD OF AT LEAST ONE YEAR.
3. AT THE END OF THE TRAINING PERIOD, AS DECIDED BY
THE PASTOR, THE PROSPECTIVE DEACON WILL BE PLACED BEFORE THE CONGREGATION
AT A CONGREGATIONAL MEETING FOR MAJORITY VOTE FOR APPROVAL AS DEACON.
4. DEACONS WILL BE APPROVED ON THEIR SPIRITUAL QUALIFICATIONS
AND THEIR DEDICATION AND FAITHFULNESS TO THE CHURCH. THESE QUALIFICATIONS
ARE BASICALLY OUTLINED IN 1 TIMOTHY 3: 1-13.
B.DUTIES WILL INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:
1. DEACON OF THE MONTH
A. FIND A LAY READER FOR EACH
SUNDAY
B. FIND USHERS/GREETERS TO
HELP PEOPLE FEEL WELCOME AND TO FIND A SEAT
C. PREPARE COFFEE FOR FELLOWSHIP
D. SET UP COMMUNION
E.CHECK THAT CANDLES ARE FULL
AND THAT VESTMENTS ARE CORRECT COLOR
F. ARRANGE FOR PERSONS TO COLLECT
OFFERING
G. ARRANGE FOR PERSONS TO SERVE
COMMUNION
H. PRAY THE PRAYER OF THANKSGIVING
AFTER COMMUNION
I. CLEAN UP COMMUNION EQUIPMENT
AFTER SERVICE
2. REGULAR DUTIES OF DEACONS
A. VISITING THE SICK
B. ASSISTING WITH ANOINTING
SERVICE IN THE CHURCH, THE HOME, OR THE HOSPITAL
C. ASSISTING THE PASTOR AS
NEEDED TO SERVE AS MEDIATORS IN SETTLING DIFFERENCES
D. ASSISTING THE PASTOR ON
SUNDAYS BY READING SCRIPTURES, OFFERING PRAYER, OR CONDUCTING OTHER
PORTIONS OF THE SERVICE
E. FILLING IN THE PULPIT
IN THE ABSENCE OF THE PASTOR
F. CALL PERSONS THAT HAVE BEEN
MISSING FROM CHURCH
G. INFORM THE PASTOR AND OTHER
DEACONS OF CONCERNS THAT CAN AND NEED TO BE ADDRESSED
H. PRAY FOR THE CHURCH AND
THE CONGREGATION
C. CAUSE FOR REMOVAL
1. NOT ATTENDING A CHURCH SERVICE WITHIN THE REQUIRED
THIRTY DAY TIME PERIOD (SEE PREVIOUSLY OUTLINED ATTENDANCE REQUIREMENTS
AND EXCEPTION CLAUSE.)
2. MALFEASANCE, MISFEASANCE, OR NONFEASANCE IN OFFICE.
3. ACTIONS THAT MAY BE DELETERIOUS TO THE CHURCH OR
THAT MAY BRING IT INTO DISREPUTE.
D. PROCEDURE FOR REMOVAL
1. A VOTING MEMBER MAY REQUEST A SPECIAL MEETING OF
THE CONGREGATION FOR THE REMOVAL OF A DEACON/DEACONS.
THE REQUEST WILL BE IN WRITING TO AN OFFICER OF THE CHURCH
STATING THE REASON(S) FOR THE REMOVAL OF THE DEACON/DEACONS.
THE OFFICERS WILL THEN CONSIDER THE REQUEST AND
DETERMINE IF A MEETING IS DEEMED NECESSARY.
2. IF PROBABLE CAUSE FOR A MEETING IS FOUND BY THE
OFFICERS, THE PERSON WILL PROMPTLY BE TALKED TO BY
TWO OR THREE OF THE FOLLOWING : "PASTOR
,TRUSTEE, DEACON, OR OFFICER " ( NOT TO INCLUDE THE PERSON WHO MADE
THE COMPLAINT ) IN AN ATTEMPT TO CORRECT THE PROBLEM.
3. IF A SPECIAL MEETING IS DEEMED NECESSARY, IT WILL
BE HELD THE SUNDAY FOLLOWING A TWO WEEK NOTIFICATION
PERIOD.
4. TWO WEEKS PRIOR TO SAID MEETING CALLED FOR REMOVAL
OF A DEACON SAID PERSON SHALL BE NOTIFIED OF SAME IN
WRITING. TWO WEEKS PRIOR TO SAID MEETING, ALL VOTING
MEMBERS SHALL RECEIVE WRITTEN NOTIFICATION OF SAME
BY THE SECRETARY.
5. A QUORUM CONSISTING OF A SIMPLE MAJORITY OF ALL
VOTING MEMBERS OF EMMANUEL FELLOWSHIP CHURCH MUST BE
PRESENT AT SAID MEETING TO REMOVE A DEACON.
6. A SIMPLE MAJORITY VOTE OF THE QUORUM IN FAVOR
OF REMOVAL MUST OCCUR TO REMOVE A DEACON.
E.
TERMS OF APPOINTMENT
1. THERE SHALL BE NO TIME LIMITS PLACED UPON THE TERM
OF ORDINATION OR INSTALLATION OF ANY DEACON WITHIN
EMMANUEL FELLOWSHIP CHURCH.
2. A DEACON MAY TAKE A LEAVE OF ABSENCE FOR A STIPULATED
OR EXTENDED PERIOD WITH A LETTER OF INTENT TO THE CHURCH
COUNCIL.
ARTICLE
VII CHURCH COUNCIL
A. MEMBERSHIP
1. THE TRUSTEES SHALL BE MEMBERS OF THE CHURCH COUNCIL.
2. THE OFFICERS ELECTED BY THE CONGREGATION SHALL
BE MEMBERS OF THE CHURCH COUNCIL.
3. ONE DEACON APPOINTED BY THE PASTOR SHALL BE
A MEMBER OF THE CHURCH COUNCIL, SERVING A ONE YEAR
TERM.
4. EACH MEMBER OF THE CHURCH COUNCIL SHALL CAST
ONE VOTE.
5. THE PASTOR SHALL BE AN EX-OFFICIO MEMBER OF THE
CHURCH COUNCIL AND SHALL VOTE TO BREAK A TIE.
B. DUTIES
1. THE CHURCH COUNCIL SHALL MEET MONTHLY.
2. THE CHURCH COUNCIL SHALL CONDUCT THE DAY TO DAY
BUSINESS OF THE CHURCH.
3. THE CHAIRPERSON OF THE TRUSTEES SHALL CONDUCT THE
MEETING.
4. IN THE ABSENCE OF THE CHAIR OF TRUSTEES, THE CHAIRPERSON
OF THE CONGREGATION SHALL CONDUCT THE MEETING.
5. IN THE ABSENCE OF BOTH, THE MINISTER SHALL CONDUCT
THE MEETING
6. A QUORUM OF ONE HALF THE MEMBERS OF THE CHURCH
COUNCIL PLUS ONE IS NECESSARY TO CONDUCT BUSINESS.
ARTICLE VIII. CONGREGATION
A. MEMBERSHIP
1.ALL MEMBERS OF THE CHURCH SHALL BE MEMBERS OF THE
CONGREGATION.
2.THEY SHALL BE ENTITLED TO VOTE AND HOLD OFFICE, IF
IN COMPLIANCE WITH SPECIFIED CHURCH MEMBERSHIP AND
ATTENDANCE REQUIREMENT.
3.ALL MEMBERS WILL HAVE ONE EQUAL VOTE.
4.THE CONGREGATION SHALL APPROVE THE YEARLY BUDGET,
ELECT TRUSTEES AND OFFICERS OF THE CHURCH AS HEREIN
OUTLINED
5. THEY SHALL REMOVE OFFICERS, TRUSTEES OR MEMBERS
WHEN DEEMED NECESSARY
6. THEY SHALL EVALUATE PAST ACCOMPLISHMENTS, HEAR REPORTS,
STUDY PRESENT CONDITIONS, AND PLAN FOR THE FUTURE WELFARE
AND PROGRESS OF THE CHURCH.
7. MEETINGS OF THE CONGREGATION SHALL BE PRESIDED
OVER BY THE DULY ELECTED CHAIRPERSON.
B. MEETINGS
1.THE CONGREGATION SHALL MEET THREE TIMES PER YEAR
IN JANUARY, MAY AND SEPTEMBER OR AS DEEMED NECESSARY.
2.A SPECIAL MEETING OF THE CONGREGATION MAY BE REQUESTED
BY A VOTING MEMBER OF THE CONGREGATION, SUBMITTING
A WRITTEN REQUEST TO AN OFFICER OF THE CHURCH. THE
OFFICERS WILL THEN CONSIDER THE REQUEST AND DETERMINE
IF A MEETING IS DEEMED NECESSARY. IF SO APPROVED, THE MEETING
SHALL BE HELD WITHIN TWO SUNDAYS OF RECEIPT OF THE WRITTEN REQUEST.
C. ORGANIZATION
1. THE CONGREGATION SHALL ELECT A CHAIRPERSON, SECRETARY,
ASSISTANT SECRETARY, TREASURER, AND ASSISTANT TREASURER.
2.THE TERMS OF THESE OFFICERS SHALL BE TWO YEARS.
PERSONS MAY SERVE IN CONCURRENT TERMS IF SO DESIRED
AND RE-ELECTED.
ARTICLE IX. OFFICERS
A. QUALIFICATIONS
1. ALL OFFICERS MUST BE VOTING MEMBERS OF THE CHURCH,
AND DULY ELECTED BY THE CONGREGATION.
2. THEY MUST ATTEND ONE SUNDAY WORSHIP SERVICE WITHIN
A THIRTY DAY PERIOD TO RETAIN THEIR OFFICE. (ATTENDANCE
REQUIREMENTS ARE SUBJECT TO AN EXCEPTION CLAUSE WHICH
INCLUDES EXTENDED ILLNESS, EXTENUATING WORK SCHEDULES, ETC. THESE CIRCUMSTANCES
WHICH MAY PREVENT ATTENDANCE AS
REQUIRED WILL BE EXAMINED ON AN INDIVIDUAL BASIS AND
REQUEST MADE FOR VERIFICATION AS NEEDED. IT WILL BE
THE OFFICERS RESPONSIBILITY TO NOTIFY PASTOR OR THE
SECRETARY OF THE EXTENUATING CIRCUMSTANCES. THE PASTOR
OR THE SECRETARY WILL COMMUNICATE KNOWLEDGE OF THE SAME TO THE
TRUSTEES AND OFFICERS AS NEEDED AND APPROPRIATE.)
3. SHE/HE SHALL HAVE THE NECESSARY CAPABILITIES TO
ENABLE THEM TO HOLD OFFICE WITHIN THE CHURCH.
B. ELECTION AND TENURE
1. OFFICERS SHALL BE ELECTED EVERY TWO YEARS AT THE
FALL CONGREGATIONAL MEETING OF EVERY EVEN NUMBERED
YEAR, AND WILL TAKE OFFICE THE FOLLOWING JANUARY.
2. VOTING SHALL BE TAKEN BY SECRET BALLOT AT THE FALL
MEETING OF THE ELECTION YEAR.
3. PERSONS WISHING TO RUN ON THE BALLOT FOR ANY OF
THE FIVE OFFICES SHALL MAKE THEIR WISHES KNOWN IN WRITING
TO THE NOMINATING COMMITTEE BEFORE SEPTEMBER
1 OF THE ELECTION YEAR
4. IF THERE IS NO CANDIDATE FOR A GIVEN OFFICE, ONLY
THEN WILL NOMINATIONS BE ACCEPTED FROM THE FLOOR.
5. PERSONS NOMINATED IN THIS MANNER MUST BE PRESENT
TO EITHER ACCEPT OR DECLINE SAID NOMINATION.
6. A PERSON MAY RUN FOR ONLY ONE OF THE FIVE ELECTED
OFFICES IN ANY GIVEN ELECTION YEAR.
7. VOTES SHALL BE COUNTED BY THE PASTOR AND TWO MEMBERS
CHOSEN BY THE CHAIRPERSON. THESE TWO MEMBERS MUST NOT
BE CANDIDATES FOR ANY OF THE ABOVE OFFICES.
8. ELECTIONS SHALL BE DETERMINED BY A SIMPLE MAJORITY
VOTE OF THE CONGREGATION.
9. IN THE EVENT OF A VACANCY DUE TO RESIGNATION,
REMOVAL, OR DEATH OF AN OFFICER, THE BOARD OF TRUSTEES
WILL APPOINT A PERSON TO FILL SAID VACANCY UNTIL A
PERSON CAN BE ELECTED TO FILL THE UNEXPIRED TERM AT THE NEXT
CONGREGATIONAL MEETING.
10. NO PERSON SHALL SERVE AS BOTH OFFICER AND TRUSTEE.
C. CAUSE FOR REMOVAL
1. NOT ATTENDING A CHURCH SERVICE WITHIN THE REQUIRED
THIRTY DAY TIME PERIOD (SEE PREVIOUSLY OUTLINED ATTENDANCE
REQUIREMENTS AND EXCEPTION CLAUSE).
2. MALFEASANCE, MISFEASANCE, OR NONFEASANCE IN
OFFICE.
3. ACTIONS THAT MAY BE DELETERIOUS TO THE CHURCH
OR THAT MAY BRING IT INTO DISREPUTE.
D. PROCEDURE FOR REMOVAL
1. A VOTING MEMBER MAY REQUEST A SPECIAL MEETING
OF THE CONGREGATION FOR THE REMOVAL OF A
OFFICER/OFFICERS. THE REQUEST WILL BE IN WRITING TO
TRUSTEE OF THE CHURCH STATING THE REASON(S) FOR THE REMOVAL OF THE
OFFICER/OFFICERS. THE TRUSTEES WILL THEN CONSIDER THE REQUEST AND
DETERMINE IF A MEETING IS DEEMED NECESSARY.
2. IF PROBABLE CAUSE FOR A MEETING IS FOUND BY THE
OFFICERS, THE PERSON WILL PROMPTLY BE TALKED TO BY
TWO OR THREE OF THE FOLLOWING : "PASTOR
,TRUSTEE, DEACON, OR OFFICER " ( NOT TO INCLUDE THE PERSON
WHO MADE THE COMPLAINT ) IN AN ATTEMPT TO CORRECT THE
PROBLEM.
3. IF A SPECIAL MEETING IS DEEMED NECESSARY, IT WILL
BE HELD THE SUNDAY FOLLOWING A TWO WEEK NOTIFICATION
PERIOD.
4. TWO WEEKS PRIOR TO SAID MEETING CALLED FOR REMOVAL
OF A OFFICER SAID PERSON SHALL BE NOTIFIED OF SAME
IN WRITING. TWO WEEKS PRIOR TO SAID MEETING, ALL VOTING
MEMBERS SHALL RECEIVE WRITTEN NOTIFICATION OF SAME
BY THE SECRETARY.
5. A QUORUM CONSISTING OF A SIMPLE MAJORITY OF ALL
VOTING MEMBERS OF EMMANUEL FELLOWSHIP CHURCH MUST BE
PRESENT AT SAID MEETING TO REMOVE AN OFFICER.
6. A SIMPLE MAJORITY VOTE OF THE QUORUM IN FAVOR
OF REMOVAL MUST OCCUR TO REMOVE AN OFFICER.
E. DUTIES
1. GENERAL DUTIES
A. OFFICERS, AS MEMBERS OF
THE CHURCH COUNCIL, WILL MEET WITH THE
TRUSTEES MONTHLY AND/OR AS DEEMED NECESSARY.
B.THEY SHALL CONDUCT THE DAY
TO DAY BUSINESS OF THE CHURCH
2. INDIVIDUAL DUTIES
A. CHAIRPERSON
1)
THE CHAIRPERSON SHALL PRESIDE AT ALL CONGREGATIONAL
MEETINGS.
2) IN THE CHAIRPERSON'S ABSENCE THE PASTOR SHALL PRESIDE AT THE
CONGREGATIONAL MEETINGS.
3)
THE CHAIRPERSON SHALL WORK WITH THE PASTOR TO FORMULATE
THE AGENDA FOR ALL CONGREGATIONAL MEETINGS
4)
THE CHAIRPERSON SHALL ASSIST THE PASTOR AS NEEDED.
B. SECRETARY
1)
THE SECRETARY SHALL RECORD AND TRANSCRIBE MINUTES OF ALL ACTIONS
TAKEN AT CONGREGATIONAL MEETINGS AND CHURCH
COUNCIL
MEETINGS
2)
THE SECRETARY SHALL RECORD ATTENDANCE
3)
THE SECRETARY SHALL HANDLE ALL CHURCH CORRESPONDENCE.
4)
THE SECRETARY IS RESPONSIBLE FOR KEEPING SAID MINUTES AND
CORRESPONDENCE ON FILE AND AVAILABLE FOR REVIEW UPON WRITTEN REQUEST
BY A VOTING MEMBER.
5)
THE SECRETARY WILL MAINTAIN AND POST LISTS OF CURRENT
TRUSTEES,
OFFICERS, AND COMMITTEE MEMBERS.
6)
DUPLICATE COPIES OF ALL MINUTES AND CHURCH CORRESPONDENCE SHALL ALSO BE
KEPT IN THE CHURCH ARCHIVE IN THE CHURCH SAFE.
7)
COPIES OF ALL CONGREGATIONAL MEETING MINUTES AND CHURCH COUNCIL
MEETING MINUTES SHALL BE FORWARDED TO THE PASTOR, TRUSTEES , OFFICERS
AND THE NEWSLETTER EDITOR WITHIN A TWO WEEK PERIOD FOLLOWING ANY
MEETING.
8)
COPIES OF OTHER IMPORTANT CORRESPONDENCE WILL BE MAILED TO THE APPROPRIATE
INDIVIDUALS AS DEEMED NECESSARY.
9)
THE SECRETARY WILL BE RESPONSIBLE TO SEE THAT THE BULLETIN, NEWSLETTER
AND DIRECTORY ARE DONE.
C. ASSISTANT SECRETARY
1)
THE ASSISTANT SECRETARY SHALL PERFORM THE DUTIES OF THE
SECRETARY
IN HIS/HER ABSENCE.
2)
THE ASSISTANT SECRETARY WILL ASSIST THE SECRETARY WITH
HIS/HER
DUTIES AS DEEMED NECESSARY
3)
THE ASSISTANT SECRETARY WILL CHECK SUPPLIES AND NOTIFY
ASSISTANT
TREASURER OF ITEMS NEEDED.
D. TREASURER
1)
THE TREASURER SHALL PAY ALL PROPERLY AUTHORIZED BILLS
WITHIN
A TIMELY MANNER,
2)
THE TREASURER SHALL KEEP ACCURATE RECORD OF ALL MONEYS AND CHURCH
EXPENDITURES, AND ALL FINANCIAL FORMS NECESSARY FOR THE OPERATION OF THE
CHURCH.
3)
THE TREASURER WILL GIVE A WRITTEN AND VERBAL REPORT TO THE
CONGREGATION AT EACH SCHEDULED CONGREGATIONAL MEETING.
4)
HE/SHE WILL ALSO PRESENT THE PROPOSED BUDGET AT THE FALL
CONGREGATIONAL
MEETING.
5)
THE TREASURER IS RESPONSIBLE FOR KEEPING SAID RECORDS ON
FILE
AND AVAILABLE FOR REVIEW BY ANY VOTING MEMBER
REQUESTING
THE SAME IN WRITING.
6)
DUPLICATE COPIES OF ALL PERTINENT REPORTS, FINANCIAL FORMS, AND
RECORDS WILL BE KEPT IN THE CHURCH ARCHIVE.
7)
THE TREASURER SHALL MAKE HIS/HER BOOKS AVAILABLE TO THE
FINANCE
COMMITTEE FOR AUDIT NO LATER THAN JANUARY 31ST OF EACH YEAR.
8)
THE TREASURER SHALL BE A MEMBER OF THE BUDGET COMMITTEE.
9)
THE TREASURER SHALL, IN CONJUNCTION WITH THE PASTOR AND
MEMBERS
OF THE FINANCE COMMITTEE, APPROVE CHARITABLE
DONATIONS.
10)
THE TREASURER SHALL, WITH ONE OF : THE ASSISTANT TREASURER,
AN OFFICER , A TRUSTEE OR A DEACON, COUNT THE SUNDAY OFFERING AND
COMMUNICATE THOSE FIGURES TO THE PERSON DOING THE SUNDAY BULLETIN
E. ASSISTANT TREASURER
1)
THE ASSISTANT TREASURER SHALL PERFORM THE DUTIES OF THE
TREASURER
IN HIS/HER ABSENCE
2)
THE ASSISTANT TREASURER SHALL ASSIST THE TREASURER IN
HIS/HER
DUTIES AS DEEMED NECESSARY.
3)
THE ASSISTANT TREASURER WILL PURCHASE NEEDED SUPPLIES AS REQUESTED BY
THE ASSISTANT SECRETARY.
4)
THE ASSISTANT TREASURER WILL BE A MEMBER OF THE BUDGET
COMMITTEE.
5)
THE ASSISTANT TREASURER WILL HELP COUNT THE SUNDAY
OFFERING.
ARTICLE X COMMITTEES
A. QUALIFICATIONS
1. ANY PERSON DESIRING TO SERVE ON A COMMITTEE OF THE
CHURCH MUST BE A VOTING MEMBER.
2. THEY MUST HAVE THE NECESSARY CAPABILITIES TO ENABLE
THEM TO SERVE ON A PARTICULAR COMMITTEE WITHIN THE CHURCH.
B. APPOINTMENT AND TENURE
1. ALL COMMITTEE MEMBERS SHALL BE ON A VOLUNTARY BASIS.
2. COMMITTEE TERMS WILL BE GENERALLY LIMITED TO ONE
YEAR.
3. PERSONS MAY CHOOSE TO BE REAPPOINTED AFTER
A ONE YEAR TERM IS COMPLETED.
4. COMMITTEE MEMBERS SHALL BE APPOINTED AT THE
YEARLY FALL
CONGREGATIONAL MEETING.
5. ALL PERSONS DESIRING TO BE APPOINTED FOR COMMITTEE
MEMBERSHIP SHOULD MAKE THEIR WISHES KNOWN IN WRITING TO THE NOMINATING
COMMITTEE BY SEPTEMBER 1ST OF EACH YEAR.
6. IF THERE ARE NO CANDIDATES, ONLY THEN
WILL APPOINTMENTS BE ACCEPTED FROM THE FLOOR.
C. REPLACEMENT OF COMMITTEE MEMBERS
1. IN THE EVENT OF A VACANCY DUE TO RESIGNATION, REMOVAL,
OR DEATH OF A COMMITTEE MEMBER , THE BOARD OF TRUSTEES SHALL APPOINT A
REPLACEMENT.
2. ALL COMMITTEE MEMBERS ARE EXPECTED TO ATTEND ONE
CHURCH SERVICE WITHIN A THIRTY DAY PERIOD. ATTENDANCE REQUIREMENTS ARE
SUBJECT TO AN EXCEPTION CLAUSE WHICH INCLUDES EXTENDED ILLNESS, EXTENUATING
WORK SCHEDULES, ETC. THESE CIRCUMSTANCES WHICH MAY PREVENT ATTENDANCE
AS REQUIRED WILL BE EXAMINED ON AN INDIVIDUAL BASIS AND REQUEST MADE FOR
VERIFICATION AS NEEDED. IT WILL BE THE COMMITTEE MEMBERS RESPONSIBILITY
TO
NOTIFY THE PASTOR OR THE SECRETARY OF THE EXTENUATING
CIRCUMSTANCES. THE PASTOR OR THE SECRETARY WILL COMMUNICATE KNOWLEDGE
OF THE SAME TO THE TRUSTEES, OFFICERS, AND OTHER COMMITTEE MEMBERS AS
NEEDED AND APPROPRIATE. COMMITTEE MEMBERS ARE SUBJECT TO THE PREVIOUSLY
OUT-LINED CAUSES FOR REMOVAL AND REMOVAL PROCEDURES AS ARE APPLICABLE
TO
TRUSTEES AND OFFICERS OF THE CHURCH.
D. DUTIES
1. GENERAL COMMITTEE DUTIES
A.
EACH COMMITTEE WILL MAINTAIN A LEAST THREE MEMBERS AT ALL TIMES.
THERE WILL BE NO RESTRICTION IN THE MAXIMUM NUMBER OF MEMBERS ON EACH
COMMITTEE.
B.
EACH COMMITTEE WILL ELECT A CHAIRPERSON AND WILL NOTIFY THE SECRETARY
OF THE SAME.
C.
EACH COMMITTEE MUST MEET AT LEAST BIMONTHLY.
D.
MINUTES OF EACH MEETING AND THE ACTIVITIES OF THE COMMITTEE SHALL BE POSTED
ON THE BULLETIN BOARD AND FORWARDED TO THE NEWSLETTER EDITOR, THE
CHAIR OF THE CONGREGATION, THE SECRETARY AND THE CHAIR OF
THE TRUSTEES BY THE SECOND SUNDAY OF JAN., MAY AND SEPT..
E.
EACH COMMITTEE CHAIRPERSON WILL SUBMIT AN ORAL REPORT AT EACH
CHURCH CONGREGATIONAL MEETING.
2. INDIVIDUAL COMMITTEE DUTIES
A.
FINANCE COMMITTEE
1) THE FINANCE COMMITTEE SHALL RECEIVE WRITTEN REQUESTS
FOR EXPENDITURES UP TO FIVE HUNDRED DOLLARS FROM ANY
MEMBER OF THE CHURCH.
2) THE FINANCE COMMITTEE SHALL APPROVE OR DISAPPROVE THE EXPENDITURE.
IF AN EXPENDITURE IS DISAPPROVED BY THE
COMMITTEE, THE MEMBER MAY BRING THE REQUEST TO THE
CONGREGATION FOR CONSIDERATION AT THE NEXT REGULAR
MEETING.
3) SHOULD THE COMMITTEE APPROVE EXPENDITURES IN EXCESS
OF FIVE HUNDRED DOLLARS PER YEAR, THEY MUST ASK THE
CONGREGATION TO APPROPRIATE ADDITIONAL FUNDS TO THE
COMMITTEE.
4) BUILDING MAINTENANCE AND SUPPLIES AND EMERGENCY
REPAIRS DO NOT PASS THROUGH THIS COMMITTEE'S JURISDICTION THESE
MATTERS SHALL BE HANDLED BY THE PASTOR AND/OR A TRUSTEE AND THE BUILDING
COMMITTEE.
5) THE TREASURER'S BOOKS SHALL BE AUDITED BY TWO MEMBERS OF THE FINANCE
COMMITTEE OR BY AN OUTSIDE AUDITOR WHEN DEEMED NECESSARY BY THE CONGREGATION.
THIS AUDIT SHALL
TAKE PLACE NOT BEFORE JANUARY 1 OR AFTER FEBRUARY 28 OF
EACH YEAR, WITH A REPORT OF THE AUDITORS TO BE MADE AT THE SPRING
CONGREGATIONAL MEETING.
6) A MEMBER OF THE FINANCE COMMITTEE WILL, IN CONJUNCTION
WITH THE PASTOR AND THE TREASURER, APPROVE CHARITABLE DONATIONS.
B.
BUDGET COMMITTEE
1) THE BUDGET COMMITTEE SHALL CONSIST OF THE PASTOR, THE
CURRENT CHAIRPERSON OF THE FINANCE COMMITTEE, THE
TREASURER, AND THE ASSISTANT TREASURER.
2) THEY SHALL FORMULATE A PROPOSED BUDGET TO BE
PRESENTED AT THE FALL CONGREGATIONAL MEETING. THE SAID
BUDGET SHALL COVER A TIME FRAME OF OCTOBER 1ST OF THE
CURRENT YEAR THROUGH SEPTEMBER 30TH OF THE FOLLOWING YEAR.
3) IN THE EVENT THAT THE TRUSTEES OR THE CONGREGATION
APPROVE AN ADDITIONAL ONGOING MONTHLY EXPENSE OR AN
INCREASE IN A CURRENT BUDGETED EXPENSE WHICH INCREASES
THE “ BUDGET TARGET FOR EACH WEEK” BY MORE THAN TEN
PERCENT ( 10% ) , A REVISED “BUDGET TARGET FOR EACH WEEK”
FIGURE REFLECTING THE INCREASE WILL BE SUBMITTED TO THE
OF THE TRUSTEES AND THE SECRETARY OF THE CONGREGATION
WITHIN ONE WEEK OF THE APPROVED INCREASE. SAID REVISED
“BUDGET TARGET FOR EACH WEEK” FIGURE IS TO BE LISTED IN THE
WORSHIP BULLETIN ANNOUNCEMENT INSERT BEGINNING THE
FOLLOWING SUNDAY.
C.
BUILDING COMMITTEE
1) THE BUILDING COMMITTEE SHALL CONSISTENTLY AND
THOROUGHLY INSPECT THE BUILDING AND GROUNDS.
2) THEY WILL SEEK APPROPRIATE ESTIMATES FOR NEEDED REPAIRS
AND IMPROVEMENTS IF NO MEMBER OF THE CHURCH CAN MAKE
SAID REPAIRS.
3) THEY WILL PRESENT ESTIMATES TO THE PASTOR AND THE
TREASURER FOR REVIEW. ALL FINAL DECISIONS (INCLUDING
ESTIMATES, FINAL COST, ETC.) WILL BE PRESENTED TO THE
CONGREGATION AT THE NEXT CONGREGATIONAL MEETING.
D.
FUND RAISING COMMITTEE
1) THE FUND RAISING COMMITTEE SHALL SEEK WAYS AND MEANS
OF RAISING FUNDS FOR THE BENEFIT OF THE CHURCH.
2) THEY WILL ENDEAVOR TO RAISE FUNDS NOT ONLY FROM OUR
CONGREGATION, BUT ALSO IN WAYS.FROM OUTSIDE OUR
CONGREGATION.
E.
SOCIAL COMMITTEE
1) THE SOCIAL COMMITTEE SHALL PLAN, COORDINATE, AND
EXECUTE ALL SOCIAL EVENTS, INCLUDING SOCIAL HOURS
FOLLOWING CHURCH SERVICES.
2)THE SOCIAL COMMITTEE WILL SIGN-UP MEMBERS TO PROVIDE
REFRESHMENTS FOR SUNDAY FELLOWSHIP.
3) THE SOCIAL COMMITTEE WILL MAKE, POST AND COORDINATE
SIGN UP SHEETS FOR SOCIAL EVENTS.
4) THE SOCIAL COMMITTEE WILL WORK WITH THE ASSISTANT
SECRETARY AS NEEDED.
F.
BY-LAWS/CODE OF REGULATIONS COMMITTEE
1) THE BY-LAWS/CODE OF REGULATIONS COMMITTEE SHALL
CONSIST OF AT LEAST THREE MEMBERS APPOINTED BY THE
TRUSTEES AS NECESSARY. THIS IS A WORKING COMMITTEE,
CONSTITUTED AS NEEDED.
2) IF CHANGES TO THE BY-LAWS/CODE OF REGULATIONS HAVE
BEEN SUBMITTED AT A CONGREGATIONAL MEETING AS PER
ARTICLE XIII OF THE BY-LAWS, THE BY-LAWS COMMITTEE WILL
REVIEW AND MAKE RECOMMENDATIONS AT THE NEXT
CONGREGATIONAL MEETING FOR THE MEMBERSHIP TO VOTE ON.
G.
THE EDUCATION COMMITTEE
1) THE EDUCATION COMMITTEE WILL SPREAD THE KNOWLEDGE OF
CHRISTIANITY IN THE AKRON COMMUNITY BY PROCLAIMING JESUS
AS LORD AND SAVIOR.
2) THE COMMITTEE WILL OVERSEE THE ADULT AND CHILDREN’S
EDUCATIONAL PROGRAMS OF EFC
3) THEY WILL RECRUIT AND TRAIN TEACHERS AND YOUTH LEADERS
FOR THE SUNDAY SCHOOL AND YOUTH GROUP PROGRAMS.
4) THEY WILL BE A RESOURCE BY SUGGESTING AND/OR APPROVING
MATERIALS FOR TEACHING.
5) THEY WILL AND ASSIST WITH CONFIRMATION, NEW MEMBER AND
BAPTISM CLASSES AS NEEDED BY REQUEST OF THE PASTOR.
6) THE CHAIRPERSON OF THE EDUCATION COMMITTEE WILL REPORT
INFORMATION ABOUT THE EVENTS HELD AND EVENTS PLANNED TO
THE MONTHLY MEETING OF THE CHURCH COUNCIL.
7) THE CHAIRPERSON OF THE EDUCATION COMMITTEE WILL REPORT
THE FINANCIAL INFORMATION, INCOME, MONEY SPENT, AND
BALANCE OF THE YOUTH GROUP AT THE MONTHLY MEETING OF
THE CHURCH COUNCIL.
H.
MEMBERSHIP/OUTREACH/MISSIONS COMMITTEE
1) THE MEMBERSHIP/OUTREACH COMMITTEE SHALL CONTACT VISITORS WHO GIVE A
PHONE NUMBER OR ADDRESS.
2) THEY SHALL CONTACT INACTIVE MEMBERS.
3) THEY SHALL DO BAR OUTREACH.
4) THEY SHALL CONTACT ORGANIZATIONS TO POST SIGNS,
BROCHURES AND BUSINESS CARDS
I.
WORSHIP COMMITTEE
1)THE WORSHIP COMMITTEE SHALL EVALUATE THE FORMAT OF WORSHIP.
2) THEY SHALL ADVISE ON FORMAT CHANGES.
3) THEY SHALL TAKE CARE OF VESTMENTS AND SANCTUARY DECOR FOR SEASONAL
WORSHIP.
4) THEY SHALL MAKE OR ORGANIZE THE MAKING OF WORSHIP EMBLEMS SUCH AS BANNERS
AND VESTMENTS.
5) THEY SHALL HELP IN THE COORDINATION OF WORSHIP SERVICES AND SPECIAL
WORSHIP SERVICES.
6) THEY SHALL ADVISE ON MUSIC AND LITURGY CONSISTENCY.
7) THEY SHALL GIVE FEEDBACK TO THE PASTOR ON WORSHIP REQUESTS AND NEEDS.ARTICLE
XI YOUTH GROUP
A. YOUTH GROUP LEADERS, YOUTH SPONSORS, SUNDAY SCHOOL TEACHERS
HEREIN ANY MENTION OF ADULT YOUTH GROUP LEADERS, ADULT YOUTH SPONSORS,
ADULT
SUNDAY SCHOOL TEACHERS SHALL BE KNOWN AS YOUTH GROUP LEADERS. HEREIN
A
YOUTH WILL BE DEFINED AS ANY PERSON, MEMBER OR NON MEMBER, 17 YEARS OF
AGE OR
YOUNGER. HEREIN AN ADULT WILL BE DEFINED AS ANY PERSON, MEMBER OR
NON
MEMBER, 18 YEARS OF AGE OR OLDER.
1. IT IS NOW AND SHALL ALWAYS BE THE POLICY
OF EMMANUEL FELLOWSHIP
CHURCH, ITS VISITORS, MEMBERS, OFFICERS, TRUSTEES,
DEACONS AND PASTOR(S)
THAT ANY ACTIVITY THAT WOULD SUGGEST A ROMANTIC/LOVE/SEXUAL
RELATIONSHIP OR BEHAVIOR BETWEEN A YOUTH MEMBER OR
VISITOR AND AN
ADULT MEMBER OR VISITOR WILL NOT BE TOLERATED .
IF ANY SUCH RELATIONSHIP
SHOULD OCCUR, BIBLICAL STEPS AS FOLLOWS WILL BE TAKEN
TO RESOLVE ANY
BREACH IN CHURCH POLICY AS WELL AS SEEKING LEGAL ACTION
AGAINST SUCH
MEMBER OR VISITOR .
2. SUSPICION OF INAPPROPRIATE RELATIONSHIPS BETWEEN
AN ADULT MEMBER OR
VISITOR AND A YOUTH MEMBER OR VISITOR OR BETWEEN
TWO YOUTH MEMBERS OR
VISITORS WILL BE REPORTED TO ONE OF THE FOLLOWING(
PASTOR, DEACON,
TRUSTEE, OFFICER) FOR INVESTIGATION.
A) ANY YOUTH SUSPECTED OF BEING
INVOLVED IN AN INAPPROPRIATE
RELATIONSHIP WITH AN ADULT
MEMBER OR VISITOR OR WITH ANOTHER
YOUTH MEMBER OR VISITOR, WILL
BE QUESTIONED BY TWO OR THREE OF THE
FOLLOWING ( "PASTOR, TRUSTEE,
DEACON, OR OFFICER." SUCH YOUTH WILL
BE COUNSELED ABOUT THE DANGERS
OF AN INAPPROPRIATE RELATIONSHIP .
B) ANY ADULT MEMBER OR VISITOR
SUSPECTED OF BEING INVOLVED IN AN
INAPPROPRIATE RELATIONSHIP
WITH A YOUTH MEMBER OR VISITOR, WILL BE
QUESTIONED BY TWO OR THREE
OF THE FOLLOWING (" PASTOR, TRUSTEE,
DEACON, OR OFFICER." SUCH
ADULT WILL BE COUNSELED ABOUT THE
DANGERS OF AN INAPPROPRIATE
RELATIONSHIP WITH A YOUTH.
C) IF THOSE WHO QUESTIONED
THE YOUTH AND ADULT OR TWO YOUTHS FIND
PROBABLE CAUSE OF ANY WRONG
DOING, THEY WILL IMMEDIATELY TAKE UP
THE MATTER WITH THE BOARD OF
TRUSTEES.
D) THE YOUTHS’ PARENT/LEGAL
GUARDIAN WILL BE NOTIFIED .
E) IT IS THE POLICY
OF EMMANUEL FELLOWSHIP CHURCH THAT ANY
PROBABLE CAUSE OF SEXUAL MISCONDUCT
BE REPORTED TO THE LEGAL
AUTHORITIES (POLICE AND/OR
CHILDREN'S SERVICES BOARD) WITHOUT
PREJUDICE OR DELAY. IT
IS THE POLICY OF EMMANUEL FELLOWSHIP CHURCH
TO ABIDE BY ALL LAWS OF THE
STATE OF OHIO REGARDING MINOR CHILDREN.
3. WHETHER THE YOUTH CAN CONTINUE IN THE
YOUTH GROUP WILL BE DECIDED ON
AN INDIVIDUAL BASIS BY A MAJORITY VOTE AT A MEETING
OF THE YOUTH LEADER,
DEACONS, TRUSTEES, OFFICERS AND PASTOR(S).
4. IT IS THE POLICY OF EMMANUEL FELLOWSHIP CHURCH THAT
NO ADULT NON-
MEMBER SHALL BE INVOLVED IN ANY LEVEL IN THE YOUTH
PROGRAMS. ONLY
CHURCH MEMBERS MAY FILL A LEADERSHIP POSITION IN THE
YOUTH PROGRAMS OF
THE CHURCH.
B. QUALIFICATIONS FOR YOUTH GROUP LEADER
1. ANY PERSON DESIRING TO SERVE AS A YOUTH
GROUP LEADER OF THE CHURCH
MUST BE A VOTING MEMBER. THEY MUST HAVE THE NECESSARY
CAPABILITIES TO
ENABLE THEM TO SERVE AS A YOUTH GROUP LEADER WITHIN
THE CHURCH.
2. ALL MEMBERS WHO WISH TO SERVE AS YOUTH GROUP LEADERS
OF THE CHURCH
WILL NEED TO SIGN A RELEASE AND COMPLETE A CRIMINAL
BACKGROUND CHECK
3. THEY MUST COMPLETE A TRAINING SESSION.
C. APPOINTMENT AND TENURE OF YOUTH GROUP LEADER
1. ALL YOUTH GROUP LEADERS SHALL
SERVE ON A VOLUNTARY BASIS AND ANY
REQUESTS TO BE A YOUTH GROUP LEADER SHALL BE MADE TO
THE PASTOR. THE
PASTOR WILL THEN GIVE THE NAME(S) TO THE BOARD OF TRUSTEE'S
FOR THEIR
APPROVAL, WITH INPUT FROM THE CHAIRPERSON OF THE EDUCATIONAL
COMMITTEE. THE NOMINATED PERSON MUST BE APPROVED BY
A MAJORITY VOTE AT
THE NEXT CONGREGATIONAL MEETING.
2. YOUTH GROUP LEADERS WILL BE ENTITLED TO USE
A KEY AS ASSIGNED BY THE
CHAIRPERSON OF THE EDUCATION COMMITTEE
D.REPLACEMENT OF YOUTH GROUP LEADERS
1) ALL YOUTH GROUP LEADERS ARE EXPECTED TO ATTEND
ONE CHURCH SERVICE
WITHIN A THIRTY DAY PERIOD. ATTENDANCE REQUIREMENTS
ARE SUBJECT TO AN
EXCEPTION CLAUSE WHICH INCLUDES EXTENDED ILLNESS, EXTENUATING
WORK
SCHEDULES, ETC. THESE CIRCUMSTANCES WHICH MAY PREVENT
ATTENDANCE
AS REQUIRED WILL BE EXAMINED ON AN INDIVIDUAL
BASIS AND REQUEST WILL BE
MADE FOR VERIFICATION AS NEEDED. IT WILL BE THE
MEMBERS RESPONSIBILITY TO
NOTIFY THE PASTOR OR THE SECRETARY OF THE EXTENUATING
CIRCUMSTANCES.
THE PASTOR OR THE SECRETARY WILL COMMUNICATE
KNOWLEDGE OF THE SAME TO
THE TRUSTEES, OFFICERS, AND OTHER COMMITTEE MEMBERS
AS NEEDED AND
APPROPRIATE. YOUTH LEADERS ARE SUBJECT TO THE PREVIOUSLY
OUTLINED
CAUSES FOR REMOVAL AND REMOVAL PROCEDURES AS ARE APPLICABLE
TO
TRUSTEES AND OFFICERS OF THE CHURCH.
E. DUTIES OF YOUTH GROUP LEADERS
1. YOUTH GROUP LEADERS WILL PLAN AND CONDUCT
YOUTH GROUP MEETINGS,
ACTIVITIES AND FUND RAISERS.
2. YOUTH GROUP LEADERS WILL REPORT TO THE EDUCATION
COMMITTEE ON
MEETINGS, ACTIVITIES AND FUND RAISERS HELD AND ON THOSE
PLANNED.
3. YOUTH GROUP LEADERS WILL MAKE A FINANCIAL REPORT
IN WRITING ON ANY
MONIES COLLECTED, EXPENDED AND THE BALANCE IN THEIR
TREASURY TO THE
CHAIRPERSON OF THE EDUCATION COMMITTEE EACH MONTH
BEFORE THE MONTHLY
CHURCH COUNCIL MEETING. A COPY OF THIS REPORT WILL
BE GIVEN TO THE
CHURCH TREASURER AND ANOTHER COPY WILL BE GIVEN TO
THE TRUSTEES.
F. CAUSE FOR REMOVAL OF YOUTH GROUP LEADER
1. NOT ATTENDING A CHURCH SERVICE WITHIN THE REQUIRED
THIRTY DAY TIME
PERIOD (SEE PREVIOUSLY OUTLINED ATTENDANCE REQUIREMENTS
AND EXCEPTION
CLAUSE).
2. MALFEASANCE, MISFEASANCE, OR NONFEASANCE IN OFFICE.
3. ACTIONS THAT MAY BE DELETERIOUS TO THE CHURCH OR
THAT MAY BRING IT
INTO DISREPUTE.
G. PROCEDURE FOR REMOVAL OF YOUTH LEADER
1. A VOTING MEMBER MAY REQUEST A SPECIAL MEETING
OF THE CONGREGATION
FOR THE REMOVAL OF A YOUTH GROUP LEADER. THE
REQUEST WILL BE IN WRITING
TO AN OFFICER OF THE CHURCH STATING THE REASON(S) FOR
THE REMOVAL OF THE
YOUTH LEADER. THE OFFICERS WILL THEN CONSIDER THE REQUEST
AND DETERMINE
IF A MEETING IS DEEMED NECESSARY.
2. IF PROBABLE CAUSE FOR A MEETING IS FOUND BY THE
OFFICERS, THE PERSON
WILL PROMPTLY BE TALKED TO BY TWO OR THREE OF
THE FOLLOWING : "PASTOR
,TRUSTEE, DEACON, OR OFFICER " ( NOT TO INCLUDE
THE PERSON WHO MADE THE
COMPLAINT ) IN AN ATTEMPT TO CORRECT THE PROBLEM.
3. IF A SPECIAL MEETING IS DEEMED NECESSARY, IT WILL
BE HELD THE SUNDAY
FOLLOWING A TWO WEEK NOTIFICATION PERIOD.
4. TWO WEEKS PRIOR TO SAID MEETING CALLED FOR REMOVAL
OF A YOUTH GROUP
LEADER, SAID PERSON SHALL BE NOTIFIED OF SAME IN WRITING.
TWO WEEKS PRIOR
TO SAID MEETING, ALL VOTING MEMBERS SHALL RECEIVE WRITTEN
NOTIFICATION
OF SAME BY THE SECRETARY.
5. A QUORUM CONSISTING OF A SIMPLE MAJORITY OF ALL
VOTING MEMBERS OF
EMMANUEL FELLOWSHIP CHURCH MUST BE PRESENT AT SAID
MEETING TO REMOVE
A YOUTH GROUP LEADER.
6. A SIMPLE MAJORITY VOTE OF THE QUORUM IN FAVOR
OF REMOVAL MUST OCCUR
TO REMOVE A YOUTH GROUP LEADER .
ARTICLE
XII CONGREGATIONAL VOTING
A. A QUORUM FOR ALL MEETINGS OF THE CONGREGATION SHALL CONSIST OF
THOSE
VOTING MEMBERS PRESENT.
B. A MEMBER WITH VOTING PRIVILEGES MAY USE AN ABSENTEE BALLOT BY REQUESTING
THE SAME FROM THE SECRETARY.
C. ABSENTEE BALLOTS SHALL BE RETURNED TO THE CHAIRPERSON PRIOR TO THE
MEETING.ARTICLE XIII MOTION TO AMEND BYLAWS
A. MOTION TO AMEND THE CODE OF REGULATIONS MAY BE MADE IN WRITING AT ANY
REGULAR CONGREGATIONAL MEETING.
B. THE MOTION TO AMEND IS THEN SENT TO BYLAWS COMMITTEE.
C. THE RECOMMENDATION OF BYLAWS COMMITTEE WILL BE MADE TO THE NEXT
CONGREGATIONAL MEETING.
D. THE CODE OF REGULATIONS SHALL BE AMENDED BY TWO THIRDS MAJORITY OF
VOTE OF
THE VOTING MEMBERS PRESENT AT THE NEXT REGULAR CONGREGATIONAL MEETING
AFTER
SUCH A WRITTEN MOTION IS MADE.
ARTICLE
XIV CHARITABLE DONATIONS
A. ANY MEMBER MAY BRING WORTHY REQUESTS FOR CHARITABLE DONATIONS TO THE
PASTOR AT ANY TIME.
B. THE PASTOR, THE TREASURER, AND A MEMBER OF THE FINANCE COMMITTEE WILL
DISCUSS THE REQUEST AND APPROVE OR DISAPPROVE THE REQUEST.
C. THEY WILL ALSO DECIDE THE AMOUNT OF DONATION TO BE MADE.
D. ALL CHARITABLE DONATIONS WILL BE REPORTED AT THE NEXT REGULARLY SCHEDULED
CONGREGATIONAL MEETING.
E. INDIVIDUAL NAMES NEED NOT BE MADE KNOWN, AS PER THE PASTOR'S JUDGMENT
AND
DISCRETION.
F. IN THE EVENT OF A PASTORAL ABSENCE, A DEACON MAY ACT IN THE PASTOR'S
CAPACITY
AS DESCRIBED ABOVE.
ARTICLE
XV ROBERT’S RULES OF ORDER
ROBERT'S RULES OF ORDER SHALL GOVERN IN ALL MATTERS NOT COVERED BY SPECIAL
PROVISION OF THIS CODE OF REGULATIONS.
ARTICLE
XVI POLICIES AND PROCEDURES
EMMANUEL FELLOWSHIP CHURCH AND ALL ITS EVENTS ARE DRUG AND ALCOHOL FREE.
THE ONLY ALCOHOL PERMITTED WILL BE WINE FOR COMMUNION AND FOR SEDER MEALS.
EMMANUEL FELLOWSHIP CHURCH IS A SMOKE FREE FACILITY. SMOKING WILL ONLY
BE PERMITTED OUTSIDE THE BUILDING. |
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